6.1 Introduction
When we are motivated to make changes in our lives, there are certain steps or phases that are common. You’ll want to understand the factors involved in change and how to take action to strengthen your chance for success. In this chapter we’ll look at a formula for personal change, common steps when going through a change, and then how to set goals that will help guide your success.
6.2 A Formula for Making Changes
Another way of looking at motivation and how it is involved in making changes is demonstrated by the formula in Figure 4.
C = D × M × P
C stands for Motivation to Change
D stands for Dissatisfaction
M stands for Model
P stands for Process
Figure 4: A Formula for Motivation to Change
The translation of the formula is that motivation to change occurs when you have a level of dissatisfaction with the way things are, a model for how you want them to look instead, and a plan or process for getting to that model result. When you are not happy with how things are at the moment, you will want to change them. But unless you have a vision for how you would prefer things to look and a way that you believe will get you there, you are unlikely to be truly motivated to make a change. Think for a moment about what this equation says about change:
- In any case of change, all three elements (D, M, and P) must be present. If any of them are absent (=0), change will be zero.
- When the amount of motivation to change is high, the amount of at least one of the elements on the other side of the equation must be high if the equation is going to balance out (if change is going to be successful).
- Alternatively, if any one of the elements on the right hand side of the equation is high enough, change will eventually be brought about.
The equation means that motivation to change comes from having a level of dissatisfaction with the status quo, a vision for something better, and a plan for how to get there.
You may may have an idea for a change, but if dissatisfaction with the current way of doing things is not there, you’re not going to be motivated to take the steps necessary to make the change happen. If you lack the model for what you want things to look like, you will have nothing to direct your activity towards. And if you have the dissatisfaction and the model idea but no way to get there, how would you even beging to make the change? All three of the elements need to be present for change to take place and be successful.
6.3 The Process of Change
Figure 5 demonstrates the general process of change that an individual goes through, from denial, to resistance, to exploration, to commitment.
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| Figure 5: The Process of Change |
6.3.1 Denial
The process begins by the change being identified or suggested. There may be a general attitude of denial. Thoughts arise such as ‘this isn’t necessary,’ ‘the way I’ve always done things works just fine.’ In this way, the focus is on the past. You have a kind of ‘if it’s not broke, don’t fix it,’ attitude. You might still be in denial of the need for the change.
Other emotions you might experience could include:
- Shock
- Discouragement
- Disbelief
- Anxiety
- Depression
- Grieving
- Uncertainty
- Immobilization
6.3.2 Resistance
At this point you might feel resistant to the change. You might start wondering what you are doing and your motivation to make the change will be absent or will lapse. It will take being attentive to what is happening inside your head in order to successfully overcome your resistance. Some of the behaviors or ‘symptoms’ you might experience at this stage could include:
- Suffering, anger, or stress
- Loss of productivity
- Confusion over roles and future
- Self-sabotage of the change
- Bargaining
- Loss of commitment
- Lethargy
6.3.3 Exploration
The next stage occurs when you begin to accept that the future will involve the change. You now begin to consider what the change will actually mean to your life and lifestyle. You may begin enjoying some of the benefits of the change, even if you’re not completely convinced yet that this is something you can do. This is a sort of learning phase for you.
At this stage you should try to focus on the good side of the change. What will the strengths of the new change be? Will you be able to speak a language you couldn’t before? If it’s at work, will the change position you to be stronger against the competition in the future, which will in turn foster job security? What benefits and opportunities will there be that there haven’t been before the change?
6.3.4 Commitment
In the final stage of the change process, you have become committed to the change and to the remainder of the process in getting there. The commitment is now part of the ‘environment’ in which you are operating and is becoming the norm. You may even find that you are becoming a model for others.
6.4 Setting Goals
To maintain motivation, we need to have goals to focus on. Yet there is an art to goal setting. There is one method that has stood the test of time – the SMART method. Although there have been variations to what the acronym stands for over time, the main definition of a SMART goal is one that is:
- Specific
- Measurable
- Attainable
- Realistic
- Timely
6.4.1 Specific
When a goal is specific, then you have clearly identified what it is that you expect to be accomplished. If you can’t say specifically what you want to achieve, then how can you expect yourself to achieve it? A specific goal will answer the questions:
- Who? Who is taking action or is affected?
- What? What is the result I want to achieve?
- Where? Is there a specific location?
- When? When do I want to complete this goal?
- Which? Are there restraints or requirements that have to be met?
- Why? Why is this important? What specifically is the benefit of achieving this goal?
For example, let’s say that you want to improve customer relations. That’s not specific enough. If you answer the questions above, however, it becomes much more specific:
- Who – customers whose accounts I am assigned to (currently 750)
- What – I want to be the person that my customers think of first when they need to talk to someone about internet technology. I will know this is happening when I receive at least 20% more inbound customer calls each month. I will email and then call all 750 customers to re-introduce myself and our services.
- Where – In the five states where I currently have customers.
- When – Within six months.
- Which – Starting with customers that I haven’t heard from in more than a year.
- Why – To increase sales, reduce customer complaints, and increase customer satisfaction.
6.4.2 Measurable
Each goal that you set should be measurable so that you have a means of ascertaining how far along you are in reaching the goal as well as when the goal will be complete. If you have a measure for the entire project, as in our example above of reaching 750 customers, then you can also determine how much of your daily work load should be dedicated to achieving the goal.
So, for our example above, 750 customers need to be emailed and then called in enough time that we see a 20% increase in the amount of inbound calls within six months. Of course, that means that we should complete our outgoing contacts as soon as possible in order to allow time for the customers to respond. Let’s assume that we can complete 50 emails in a day in addition to maintaining normal customer service. Then we know that we can email everyone in 15 workdays or three weeks. But, we might not want to wait three weeks between emailing and calling. So let’s say we decide to alternate emailing and calling.
In the first week, we decide to only email 100 people. The second week, we call those 100 people. Then we alternate doing the same thing over the following weeks until we have completed our list. Not only do we now have a measurable goal, but we’ve determined the work that needs to take place in order to achieve that goal and how we need to implement that work into our regular routine so that we have the best chance of success.
To find the measures for your goal, ask the questions:
- How much?
- How many?
- How often?
Or, just answer the question, “How will I know when I’ve reached my goal?”
6.4.3 Attainable
As we saw in the last section, having a measure for your goals lets you plan the work that is necessary to achieve the goal. But before you begin working, you need to be certain that the goal is truly attainable. What if in our example above we had said that we wanted to see a 20% increase in inbound calls in just six weeks? How would our plan for reaching the goal have changed? Given our existing resources and the workload that we have to maintain while reaching for the goal, would that even have been possible? If a goal is not attainable given the constraints that you face, you either need to work towards removing those restraints or lowering the level of the goal so that it becomes attainable.
6.4.4 Realistic
If a goal is to be realistic, it must be something that you are willing and able to work towards. This doesn’t mean that all your goals have to be low and simple. It just means that you have done a thorough analysis of the task at hand and you have come to the conclusion that the goal is realistic. Some questions you could ask yourself during this analysis include:
- Do I have the resources (financial, personnel, equipment, etc.) to reach the goal?
- Do I have the support of others?
- What knowledge or expertise am I lacking that I will need to locate or learn?
- Have I prioritized this new goal with existing goals?
In some version of SMART goals, the R actually stands for ‘relevant.’ In this case, you are comparing the goal to the overall mission of the organization and to your personal goals, objectives, and roles. Is the goal something that you should actually be completing or is it better suited for someone else? Will it improve your overall skills and ability to do your job? If not, why are you pursuing it?
6.4.5 Timely
The final component of the SMART goals strategy is ‘timely.’ Without adding a time restriction to your goals, you don’t have the necessary motivation to get going as soon as possible. Adding a realistic time boundary lends a sense of urgency to your goal and will help to keep you focused. Since organizations and people change regularly, so can goals. Making sure your goal is set with a time limit also ensures that you complete the goal while it is still relevant to what you are doing on the job or in your personal life.
